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Virtual Data Protection (DPO) Service - Turnkey Privacy Compliance

A DPO is an enterprise security leadership role responsible for overseeing data protection strategy compliance and implementation to ensure compliance with relevant regulatory requirements (GDPR, CCPA/CPRA, etc.). The DPO’s role may include:

Creating and operationalizing the privacy program to meet the compliance requirements of all relevant regulations.
Informing and advising the company and employees of their data protection obligations and other important compliance requirements.
Monitoring compliance and impact, including directing audits and addressing issues.
Raising awareness in, and training staff involved in, data processing.
Providing advice when requested regarding the data protection impact assessments (DPIAs) and monitoring compliance and performance.
Serving as the primary point between the company and relevant Supervisory Authorities (regulators).

To be effective, a DPO needs not only “expert knowledge of data protection law and practices,” but also to possess

Broad and deep information privacy, compliance, and data processing skill sets across industries.
An ability to remain current on changes in data protection regulation.
A complete understanding of IT infrastructures, technologies, and technical and organizational structures in your industry.
Insights into industry-leading data protection practices.
Excellent management skills as well as the ability to interface easily with internal staff at all levels.

Artificial Intelligence (AI) Compliance Service - Turnkey AI Compliance

As Artificial Intelligence (AI) is embedded in our products, workflows, and systems, complying with the new AI based regulations and frameworks is going to be a challenge for most organizations. 1bigthink’s AI Compliance Service is designed to integrate with the organization’s privacy program and provide the required governance, compliance, and assessment activities required under these regulations. The service directly addresses:

Monitoring the constantly changing AI regulatory landscape.
Informing and advising the company and employees of their AI regulatory obligations and other AI based issues.
Monitoring AI compliance both internally and externally.
Raising awareness in, and training staff in, AI regulatory requirements and issues.
Providing ad hoc advisory to address the changing AI landscape.

1bigthink’s AI compliance service allows organizations to address both strategic and operational issues with AI in a cost-effective delivery model.

Assessments

We have heard many stories from clients where they hired a firm for an assessment and completed the process, only to be given a list of things that they were doing badly without information on how to fix the problems.

We take a very different approach. Our results are focused on actionable recommendations. In short, we show you the current state as well as the desired end state. We then show you how to get from one to the other with actionable recommendations.

The client can implement many of these recommendations on their own. Some will want our help to complete. We will provide a roadmap prioritizing the items that need to be addressed immediately and those that can be addressed in time.

Program Design

The key to a sustainable program starts with understanding the acceptable risks and available resources of the organization. These two inputs allow our experts to build a program to close the critical gaps while maintaining the desired level of risk. Then, long-term sustainment is merely the execution and adaptation of the program.

Some of the Activities We Complete Through Our DPO & AIO Work

Privacy Impact Assessment (PIA) Services

A comprehensive assessments of your organization’s data processing activities to identify and mitigate privacy risks. This may include:

Detailed analysis of data collection, storage, and processing practices.
Assessment of compliance with relevant privacy regulations (GDPR, CCPA, etc.).
Detailed 12 month Privacy Journey roadmap
Recommendations for privacy enhancements.

Record of Processing Activities (ROPA)

Assistance in building a a detailed record of the organization’s processing activities.

Data Mapping and Inventory Management

Identification and cataloging of all data assets to manage and protect personal and sensitive information effectively.

Creation of a data flow diagrams
Classification of data types and sensitivity levels
Regular audits to keep data inventory updated

Privacy Policy Development and Management

Assistance in developing, implementing, and managing privacy policies aligned with global privacy laws and best practices.

Customizable privacy policy templates.
Regular policy updates in response to legal changes.
Employee training on policy adherence.

Privacy Compliance Consulting

Expert guidance on complying with an array of international, federal, and state privacy laws and regulations.

Gap analysis against compliance standards.
Implementation of relevant compliance frameworks (TRUSTe, ISO 27701, EU-US DPF, GDPR.).
Ongoing compliance monitoring.

Data Protection Impact Assessments (DPIA)

Specialized assessments for high-risk data processing activities to ensure compliance and minimize data protection risks.

Identification of processing activities that require DPIA.
Comprehensive risk analysis and mitigation strategies.
Documentation and reporting for regulatory bodies.

Data Subject Access Request (DSAR) Management

Efficient handling of requests from individuals to access, modify, or delete their personal data.

Automated DSAR processing systems.
Verification of data subject identity.
Timely response to requests as per legal requirements.

Incident Response and Breach Notification

Rapid response services for data breaches, including containment, investigation, and regulatory notification support.

Incident response team.
Coordination with legal and PR teams for breach notification.
Post-incident analysis and preventive strategy development.

Privacy Training and Awareness Programs

Customized training programs to enhance privacy awareness and ensure best practices are followed by all employees.

Online and in-person training modules.
Regular updates to reflect changing privacy landscapes.
Engagement metrics to track employee participation and understanding.

Vendor Privacy Management

Ensuring that third-party vendors and partners comply with your privacy standards and legal requirements.

Vendor risk assessments.
Contract reviews with privacy clauses.
Regular audits of vendor compliance.